As governing boards resume normal operations the hybrid meetings are becoming more common. This new model allows nonprofit trustees and directors to participate in meetings remotely and attend in person at a later date. This is a fantastic alternative for boards of all sizes as it doesn’t have to accommodate quarantine periods and travel restrictions. However hybrid board meetings may hop over to these guys also be problematic if they’re not properly planned and executed.
One important aspect of a successful conference is clear communication between in-person and remote participants. It is essential to have a high-speed video conference system that allows both virtual and in-person participants to be heard clearly. It’s a good idea to allow attendees in person to have their own audio speaker and remote attendees to be capable of sharing their screen to make it easier to follow the discussion.
A clear agenda is important. This can help keep the meeting on track and focused which could be a problem if meetings last too long. It is also beneficial to allow a break for those who attend in person, to let them reenergize themselves and remain productive throughout the meeting.
It is also a good idea to be able to assign a facilitator for every meeting, particularly during lively discussions. It is easy for those in person to forget their virtual counterparts and overlook the imbalance created by some having a physical presence while others don’t. Facilitators can help balance these differences and keeps the group focused on the most important issues in the room.
